top of page
Volunteering Event Committee
If you enjoy working in a creative, mission-driven environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.
Join a dynamic volunteering community with diverse events,and a pathway to team leadership. Enjoy skill development, recognition, and social gratitude while contributing to future events. Gain hands-on experience and have fun
Organizing and planning committee, creating exciting events, building a vibrant music economy across the Jersey Shore by revolutionizing music education
Event Chair
Members Event Chair & Committee Positions
Organizing a committee and meetings, developing event goals and themes, appointing sub-committees, and educating their chairs on roles. Creating an event plan within the budget and advising on funding processes.
Create a timeline with a sub-committee, facilitate, and schedule meetings. Review marketing materials and funding plans the treasurer. Ensure a fun and successful environment. On event day, monitor progress, address challenges, communicate changes, and be available. Evaluate the event and thank participants and guests.
Organizing and Planning For The Next Big Show
Empower Growth
Event Committee
The Event Committee is made up of the Event Chair, Sub-Committee chairs, and interested organizations and community members. They are responsible for:
Create an event plan with clear goals and a funding strategy for sub-committee expenses. Ensure consistent communication on progress, approve decisions on the program, food, and marketing, and set ticket pricing and processes. Support sub-committees and actively participate on the event day, followed by an evaluation.
Program Chair
Organizing a committee involves scheduling meetings, developing a plan, identifying resources, creating a timeline, assigning tasks, managing contracts and, coordinating technical needs, overseeing rehearsals, welcoming performers, troubleshooting during the event, and conducting a post-event evaluation.
Program Committee
The program is central to the event, aligning with its goals and theme through performances and media presentations. The program will suggest components, while the event committee will finalize them, ensuring all necessary elements are secured. Key considerations will guide the program's development.
Develop a program plan, contract performers, and gather necessary media. Create a performance schedule/script and collaborate with the event committee on the guest program. Communicate technical needs and serve as stage hands, MCs, and stage managers, while hosting the Green Room.
Program Planning Checklist: Define entertainment goals, select a Director, and create a budget Develop a timeline and brainstorm entertainment options to present to the Event Committee Coordinate with performers and facility staff on setup, lighting, sound, and security needs. Complete contracts and payment arrangements, script the performance, and assign event night tasks. Meet with the Event Coordinator, outline the schedule, troubleshoot, and confirm entertainer and technical setups on the event day.
Funding Chair
Determining the necessary support for our event's goals is vital for its success. While we have a startup budget, we need to raise more funds for the major artist event. Consider that the current budget is just a starting point, additional funding sources exist, and we may need to an admission fee to cover extra costs.
MMMFK Advising Event Committee available funds and processes, creates a Funding Plan/Budget, approves all funding plans with the Event Chair, sets timelines for purchases and paperwork, generates Purchase Requests, tracks expenditures, evaluates the Funding Plan, and thanks participants.
Funding Committee
The Funding sub-committee is made up of the Event Chair, Sub-Committee Chairs, and the Organization Treasurer. They are responsible for:
Creating and agreeing on a comprehensive funding plan inclusive of all the estimated expenses of the sub-committees. Determining how to solicit/raise additional funds if needed. Setting ticket cost and process. Reporting ticket information to Marketing sub-committee. Monitoring expenses in each sub-committee and reporting any overages or shortages
Decorations Chair
Decorations shape the event's environment, conveying culture, mood, and theme. Key elements like centerpieces, serving setups, backdrops, and stage decor to this atmosphere. When planning decorations, consider stage setup, food area, colors, costumes, lighting, and room limitations.
Committee responsibilities include convening meetings, setting agendas, developing and communicating a decorating plan, identifying resources, creating timelines, assigning tasks, coordinating with the facility, scheduling prep and decorating times, recruiting volunteers, overseeing the process, evaluating effectiveness, and thanking participants. Key tasks involve creating and purchasing decorations, as well as clean-up and securing items post-event.
Decorations Committee
Creating a Decorating Plan. Identifying needed supplies. Identifying where products can be purchased. Purchasing products, creating decorations. Clean-up after event. Securing reusable decorations
Volunteer Chair
Volunteers are vital for event success, aiding food, program, decorating, and marketing sub-committees. They represent future and leaders, so empower them with tasks. Effective communication is essential. The Volunteer sub-committee Chair oversees these efforts.
Forming a committee, scheduling meetings and agendas, and assisting sub-committees with volunteer needs Communicating the volunteer plan to the Event Committee, identifying required resources, and creating a volunteer timeline Assigning and confirming tasks and times volunteers, sending reminders, and evaluating volunteer plan's effectiveness. The committee may also assist with decorating, setup, kitchen production and serving venue and kitchen cleanup, and booth staffing.
Volunteer Committee
The Committee may support Decorating. Set-up. Kitchen production and Serving (if not handled by the caterer) Venue clean-up. Kitchen clean-up. Booth staffing.
Food Chair
Food serves as a universal language and is crucial for achieving event goals while with themes. It conveys culture, attracts participants, and provides nourishment. The committee can either self-cater through the OSU Cultural Meal Support Program or hire an caterer. Key considerations for planning a food event include food types, caterer capabilities, planning skills, organizational, budget, time constraints, and ingredient availability. The of the Food sub-committee oversees these aspects.
committee sets meeting times and agendas, develop a comprehensive Food plan (menu, recipes, schedules), and coordinate with the caterer. Communicating the plan to the Event Committee, identifying resources, creating timelines, assigning tasks, overseeing food production and serving. Evaluating the's effectiveness and thanking participants. Responsibilities grocery shopping, production, serving setup, training and clean-up.
Food Committee
The Committee is responsible for: Creating a Food plan, that includes menu, recipes, production and serving plans. Developing a grocery list or placing a catering order. Grocery shopping. Production (prep, completion, packaging, transport) Serving- set up, signage, training, portion control, serving. Serving area and kitchen clean-up.
Marketing Chair
A well-developed marketing plan will create a buzz about the event and our organization. Word of mouth will fill the seats,a good buzz will increase member moral, build membership and allow the community to celebrate the work that they do. When determining the Marketing Plan, these items should be taken into consideration:Theme and Goal of the organization and program. Skill level of committee members. Available money. Available time before the event. Various Marketing techniques; print ads, flyers, posters, press releases, activities. Headline performers. History of the event. The Chair of the Marketing sub-committee is responsible for:
Convening a committee. Setting meeting times and agendas. Supporting the development of a Marketing plan. Communicating the Marketing plan to the Event committee. Identifying needed human and monetary resources. Creating a planning timeline. Assigning tasks to committee members. Proof-reading all materials with the Event Coordinator. Evaluating the effectiveness of the marketing plan. Thanking all of the participants
Marketing Committee
The Committee is responsible for: Creating a Marketing plan. Reserving bulletin boards, table tent locations. Creating flyers, posters, tickets. Writing press releases. Arranging for interviews by news reporters, prior to and day of event. Including ticket information on all advertising. Hanging posters on campus and the surrounding community. Documenting activities day of event.
bottom of page